I can tell you one of the reasons that I often feel overwhelmed is because of my tech habits. A quick login to my email account can set my day into a tailspin- a review that needs posting, an article that needs writing, a page that needs editing- I have suddenly lost an hour of my day.
Even if you don’t have a website or blog, reading other people’s websites and blogs can take up a great deal of your time. Reading feeds definitely made things a little easier for me, but I made it harder on myself by subscribing to a gazillion feeds since I was saving so much time. See how your tech habits can spiral out of control? I am trying to follow my own commandments for blogging and not allow my blog to rule my life, but it can be hard.
In our book, “How Did I Get So Busy?” by Valorie Burton, she offers some suggestions for taming your tech habits and getting your life back:
1. Make email unobtrusive. This is something that I had to do in my own house. My computer used to ding at me when email had arrived and I would run into the office to check my account right that very minute. I ended up spending a lot of unnecessary time running in there for junk and spam mail which was time that would have served me better by spending it with my family. The author recommends turning the audible features OFF.
2. Open & respond at specific times. Set specific times that you will check email and give yourself a specific period of time in which to respond. Begin by prioritizing the messages by reading the titles and dealing with those emails first.
3. Set “no email” periods. Create periods of time in your day where you make email off limits- after 8 PM, Sunday afternoons, while on vacation, or when you need to focus on a specific project.
4. Have “no technology” periods. Don’t allow technology to intrude in times where it is not welcome. Keep things like cell phones, email, and television out of your life during certain times where you feel it is important for you to be unplugged. I personally loved this idea from Ohmystinkinheck, where Heather suggests making the family members turn in their cell phones and set them to the off.
5. Respond in the moment. Even if you aren’t addressing your messages right away, it is thoughtful to send a message to let the recipient know that you have received the message and a promise that you will get to it when you can.
6. Delete the message once it has been handled. Know how many messages I have in my inbox right now? You are going to gasp, but that is okay because I can’t hear you. 8,000. No typos, there are 8,000 messages in my account. You can see why this would be tough for me! The author suggests keeping your inbox as clutter free as possible to help free your mind from being bombarded by the sheer volume of your old messages. Maybe this is a reason why I feel stressed when I open my inbox?
7. Tame your Blackberry habit. If people know that you will answer their messages immediately, they will begin to expect it and will take advantage of it. You will attract more requests, demands, and messages than ever.
Sound Off: What do you struggle with on this list? Are there are solutions listed here that could help you tame your own tech habits?